The purpose of interlibrary loan is to obtain materials that are not
available locally. Interlibrary borrowing and lending are made possible
through cooperative agreements in which participating libraries permit the use
of their collections by scholars, researchers, and students of other
institutions. Interlibrary loan is usually a library-to-library transaction,
including both domestic and international libraries. Documents are also
obtained through non-library entities utilizing commercial document
suppliers, full-text databases, and author contacts.
1. Description of Eligible Borrowers and Costs Incurred
Eligibility for interlibrary loan services is established by presentation
of a valid Keystone College ID. A registered high school borrower must
use a local, public or school library for interlibrary loan service.
Interlibrary loan transactions of books are free to all faculty, emeritus/emerita
faculty, staff, and families of Keystone employees
& alumni while photocopied materials may incur a per page
copying fee. Individual Guest
Borrowers are charged a $2.00 minimum fee or 100% of direct costs for a
transaction, whichever is greater.
2. Requesting Materials
Users submit requests once they have identified the material needed.
Requests are accepted in person with the requester filling out a standard
Keystone College Library Interlibrary Loan form, or by electronic mail or fax.
Requests are verified by interlibrary loan staff or reference librarians. Each
transaction requires a separate form. Completed forms are given to
the interlibrary loan specialists for processing. Interlibrary Loan
staff determine a source for the requested materials and acquire the
information. Users at Keystone are notified by telephone or electronic mail
when requests are filled or when a request cannot be filled.
3. Types of Materials Borrowed or Lent
Borrowed: Miller Library will attempt to borrow any type of material needed
by its users.
Lent: The following material types are found in the Keystone College
Library. Please note any restrictions that apply to particular categories.
Although not indicated below, some restrictions may be applied to loans or
waived under special circumstances.
Journals: Journal articles are generally photocopied. Bound journals may be
loaned. Some libraries may lend unbound journals by exception, for short
CD-ROM (non-sound recording): not lent
Compact Disk (sound recording): not lent
Diskette (software): not lent (unless part of loaned item)
Equipment: not lent
Film: not lent
Maps (and Atlases): lent with restrictions for size and condition.
Model: not lent
Newspaper: not lent with some exceptions.
Phonodisc: not lent
Slide: not lent
Videodisc: not lent
Videotape: lent by some libraries.
4. Description of Utilities
An ILL utility is the service or system one uses to initiate and update the
progress of an interlibrary loan transaction.
OCLC is an automated information system that provides access to a
machine-readable database containing the holdings of 19,000 academic, public
and state library systems. The Interlibrary Loan subsystem expedites ILL
requests between institutions and other fee-based document suppliers. The Northeastern Pennsylvania Library Network (NPLN) is a local library
consortium that includes Keystone College and helps expedite ILL requests
5. Loan Periods and Renewals
The loan period is usually three weeks for most materials from the Miller
Library. The Miller Library respects the loan periods of lending
libraries. All interlibrary loans are subject to recall at any time.
6. Copyright and Photocopying
The Miller Library follows the current CONFU copyright guidelines when
requesting reproduction of materials. If the copyright law applies, not more
than six (6) articles may be requested in a calendar year from a given journal
title from the most recent five year period. If a library has exceeded this
limit, requests may be made through an article delivery service or royalties
paid to the publisher or Copyright Clearance Center. All supplied copies
include a notice of copyright.
7. Delivery/Insurance Practices
Materials that must be wrapped for shipment are processed in the Staff Room
in Miller Library. These materials are sent Fourth Class U.S. Mail (Library
Rate) unless otherwise specified by the lending library. Photocopy
requests are mailed First Class from the Miller Library or transmitted
electronically using the ARIEL document transmission system. Fax will
generally be used if requested and is compatible with material type and
copyright, but may result in additional charges. General correspondence and
billing that cannot be processed through a utility are usually mailed by the
9. Security of Interlibrary Loan Materials
Aside from insurance for loss or damage in transit, certain conditions of
use may be imposed on materials borrowed by and those loaned by Miller
Library. Materials borrowed from other institutions are circulated to our
users unless restrictions have been set by the lending institution. The Interlibrary Loan Department may place restrictions on
materials loaned to another library including "in library use only",
"no photocopying" or "no renewals."